BD Assistant / Support / Coordinator (f/m/n)

Ippolito Fleitz Group (Shanghai)
We are identity architects.

We work in unison with our clients to develop architecture, products and communication that are part of a whole and yet distinctive in their own right. This is how we define identity.

As a worldwide leading studio in the disciplines of architecture, design and communication, this is what shapes the way we think and work. With passion for interdisciplinary concepts and implementations. With excellent references from all around the world. With 80 employees from over 15 different nations. And with more than 280 international awards.

Our approach is analytical, conceptual, solution-oriented and formative. And always exciting, open-minded, curious and impassioned. All this helps us design unmistakable identities with relevance.

BD Assistant / Support / Coordinator (f/m/n)

The candidate will be responsible for business development support and work most closely with the BD director. The position will be working in a busy design studio environment. The ideal candidate will be entrepreneurial, resourceful, calm and organized in the face of multiple and competing priorities. Candidates should be interested in playing a significant role in a fast-paced, close-knitted studio targeted for exponential growth within the next few years.

What tasks await you:
  • Provide business support and coordination for the studio
  • Assemble submission packages for project qualifications process
  • Coordinate and assist with service Agreements and Contracts, where necessary
  • Responsible for contract invoice billing/ payment application/ relevant recording 
  • Project payment follow up
  • Support the maintenance, organization & sharing of BD materials including proposals, project description sheets, resumes, presentations and related stuff
  • Assist for translation as needed
  • Assist with project photographing coordination as needed
  • Participate in team meetings & other initiatives as required

What we expect from you:
  • Minimum of 3 years professional work experience in a fast-paced, creative industry
  • Bachelor’s Degree in Administration, Marketing, Communications, or related background
  • Computer skills: Microsoft Office - Word, Excel, PowerPoint, and Adobe Suites – InDesign is essential
  • Pro-active, friendly and problem solving attitude
  • High competency in both written and spoken English and Mandarin
  • Excellent writing, editing and communication skills are essential
  • Ability to handle stressful situations under demanding conditions in a time-sensitive environment
  • Strong attention to detail and focuses on accuracy
  • Ability to coordinate and track multiple schedules and deadlines
  • Conscientious and flexible, with a strong work ethic and team-player attitude
  • Relevant industry experience preferred

As unique as your talent. So why not join our team?

What we offer you:
  • Being part of a design studio that is top of its league internationally
  • International projects with diverse and multidisciplinary challenges
  • Teams in three global locations: Stuttgart, Berlin and Shanghai
  • A strong team spirit with a sense of cohesion and belongingness
  • An enthusiastic workplace that allows your talents to unfold
  • Dynamic development chances
  • Further training in specific subjects and soft skills, given by internal and external experts
  • Visits to trade fairs and special events
  • Increasing self-reliance towards clients and your team
  • Active participation in company development through jour fixes, workshops and team events
  • Overtime compensation and flexible vacation planning

Please direct your email application to Dirk Zschunke, including:
  • A covering letter
  • Your CV
  • Portfolio/examples of recent work
  • Salary requirements
  • Earliest start date

in PDF format (max. 15 MB) to: [email protected]
We provide detailed information on our website PrivacyPolicy on how we handle your data in accordance with the DSGVO.

We look forward to hearing from you!
Dirk Zschunke
Tel: +86 21 5410 1360
[email protected]
Ippolito Fleitz Group (Shanghai)
Baoqing Road 10, Bld. 2 Unit 302
200031 Shanghai

Job Category
Job Location
3. November
Employment Type
Full Time